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These tips, and five others, will help your team stay focused in meetings.
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And indicate on the agenda who is leading each discussion so they can prepare. Instead of writing “office space reallocation,” try “Under what conditions should we reallocate office space?” Let your team know if the purpose of the discussion is to share information, seek input on a decision, or make a decision. Another tactic for creating a better meeting agenda is listing topics as questions to be answered. Addressing topics that don’t impact everyone at the meeting wastes individuals’ valuable time.
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If your entire team is meeting, then the issues discussed should affect everyone present and require the whole team’s effort to solve. Seek input from your team members to ensure the agenda reflects their needs and keeps them engaged. To prevent holding a meeting in which participants are unprepared, veer off-track, or waste the team’s time, you should create an effective meeting agenda that sets clear expectations for what needs to occur before and during the meeting.
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